I. Membership

The Volkswagen Owners of San Antonio (VOSA) club is open to all Volkswagen enthusiasts regardless of race, creed, color or religious affiliation. Membership is contingent on compliance with club by-laws and may be canceled for failure to comply by the procedures in paragraph VI section B.

II. Officers. An elected officer will be a dues paying member.

A. The elected officers of this club will be as follows: Seven (7) Officers who will be responsible for running meets, registration, organizing club events, notifying media of event dates and results, compile and maintain photo albums and journals of newsletters, writing club correspondence and for taking and maintaining minutes, provide newsletter articles to the newsletter editor. No one elected officer shall assume all responsibilities but shall volunteer for one or more task of his/her choosing.

B. The term for elected officers will be from January 1 to December 31.

C. The elected officers will form the Executive Board and will hold Board meetings as required to develop club policy and procedures. These policies and procedures are subject to membership approval by simple majority.

D. The Executive Board for special events will select appointed officials. This can be an Event Coordinators, Cruise Director or Sergeant-at-arms. Each will serve at the discretion of the Board.

E. Two elected officers can be registered to sign checks. Payments are to be approved by a simple majority of members at a general membership meeting.

III. Meetings

A. Formal Meetings will be held a minimum of one per month. The general membership meeting will normally be held on the 2nd Sunday of the month at a time and location to be determined. The formal meeting will be for business and include anything that would need general membership approval or voting.

B. Informal Meetings can be held one or more times per month. A semi-regularly scheduled informal meeting will be held on the 3rd Friday of each month at a time and location to determined. The informal meeting can include a short business meeting if necessary, followed by a fun run, swap meet, cookout or anything that the membership wants to do.

IV. Elections

A. Regular Election of officers will occur in January of each year. Members may be nominated or nominate themselves for one elected position only. Nominations will be solicited in November and December and each candidate may speak to the membership for 3-5 minutes before the vote. Members are present to vote and absentee voting will be allowed only as specified. The executive Board will decide each case individually, based on merit and circumstances. Examples of acceptable absentee votes would be in case of illness, work requirements or an emergency. Approved absentee votes will be delivered in a sealed envelope to the officers at the meeting and will be opened in front of the membership.

B. Special Elections will be held if an officer must step down or is removed from office. Nominees for that position will be taken and voted on at the following general membership meeting. The replacement will serve the remainder of the term.

 

V. Dues & Fees

A. Types of Memberships:

 1. Full Members (voting rights) $10.00 per year. Includes VOSA window decal, and monthly newsletter. The term for membership will be one calendar year from the date of membership.

2. Student Membership (voting rights) $5.00 per year. This is for currently enrolled students and includes a monthly newsletter.

3. Hardship Membership (voting rights) No Charge. Special membership given to members who present a valid request to the Executive Board for a waiver off dues for a specific period of time due to financial hardship.

4. Corporate Members $40.00 per year. Includes 1 full membership, advertising in the monthly newsletter, and website and on event flyers and patronage by club members.

5. Life Members (voting rights) $5.00 per year. Includes the same benefits and a full membership.

B. Special Fees:

1. Additional window decals can be purchased for $2.00 each.

2. VOSA t-shirts may be purchased for $12.50 each.

3. Entry fees to club events may be reduced for members.

VI. Life Members

A. Each year the Volkswagen Owners of San Antonio members may award a life membership to an individual or individuals who have done the following:

1. Been a VOSA member for 5 conscutive years

2. Been active in all aspects of the club

3. Been voted on and received a simple majority vote of members at the annual elections meeting. (Only VOSA Members may be present for the discussion and vote.)

VII. Code of Conduct

A. All members are bound by the terms of these by-laws. A dues paying member may be removed from the membership of this club for deliberately violating club by-laws. A member may also be removed for violating a civil or criminal law while at a club function.

B. Removal of Membership Privileges: To remove a person from membership roles requires the following steps.

1. Charges must be brought by a dues-paying member in writing and delivered to an elected officer of VOSA.

2. The Executive Board will decide if the charges have merit to be brought before the general membership. If the Executive Board votes “YES” proceed to step 4. If the Board votes “NO” proceed to step 3.

3. If the Board votes “NO”, it may be brought before the general membership with a petition signed by 25% of the membership.

4. The Sergeant-At-Arms will present the case against the accused. The person being requested to leave the club will be given time to express his side. An opportunity for rebuttal and questions from the membership will be allowed afterwards. Voting will be by secret ballot and the decision will be determined by a simple majority of members present at a general or special meeting. This case may not be re-tried.